The Herbert Wertheim School of Public Health and Human
Longevity Science will commence its first year with over 80 primary salaried
faculty, 25 secondary faculty, and 200+ personnel. The School will include
activities from 5-6 divisions and 5 research centers of excellence moving from
the School of Medicine Department of Family Medicine & Public Health. The
School will house five recharge cores providing services to UCSD and external
customers. Research in the School will include ~$125M total awarded grants and
The School has and administers two PhD programs (Public
Health and Biostatistics), a Master of Public Health professional degree
program, an MS in Biostatistics, the only Health Sciences undergraduate program
(BSPH), and an MAS in Leadership of Healthcare Organizations run in conjunction
with Extension. The Chief of Staff (CoS) is a dynamic role supporting the
objectives of the Dean of the School. The CoS position requires proven knowledge
and experience with administration, strategy development, project planning,
broad scope research and analysis, operations, recruitment and retention,
market forces, and has general financial acumen; and the incumbent competently
does the following:
Ensures that there is follow through on the Dean’s
initiatives and agenda. Incumbent manages strategic projects or initiatives in
collaboration with leaders and other faculty and staff. Applies broad
institutional knowledge to develop strategies for organizational effectiveness,
policy development and implementation, and change management. Exercises
judgment in selecting the most effective methods, techniques, and approaches to
obtain results for School activities, working independently or in collaboration
with others. Works with the Associate Dean for Business Affairs or designee to
ensure fiscal viability of projects. Handles sensitive issues on behalf of the
Dean on a day-to-day basis, as well as emergent priority issues with little or
no precedence that require a high degree of diplomacy and discretion. Maintains
confidentiality of privileged information and performs a wide range of duties
that require tact, sensitivity, independent judgment, diplomacy, discretion,
The position manages correspondence and communications for
the Dean ranging from 1:1 to School-wide to full public distribution. Prepare
and/or edit special reports, agreements, and important proposals for the Dean.
Directs senior recruitment efforts for the Dean, e.g., Associate Deans, Unit
Directors/Chiefs/Chairs, organizing search committees and facilitating the
interview process in alignment with all University policies and procedures.
Promotes a culture of superior customer service provided to internal and
external constituents of the School. Uses skills as a seasoned, experienced
professional with a full understanding of functional practices and policies and
procedures; resolves a wide range of issues in imaginative as well as practical
ways. Works on problems of diverse scope where analysis of data requires
evaluation of identifiable factors. Demonstrates good judgment in selecting
methods and techniques for obtaining solutions. Cultivates internal and
- A Bachelor's Degree in related area; and/or
equivalent experience and training.
- Three (3) years of related project management,
high level executive assistant, or chief of staff experience, ideally in a
higher education or health sciences setting.
- Thorough and demonstrated knowledge of departmental
processes, protocols and procedures.
- Strong skills in short- and long-range planning,
program and project management, facilitation and collaboration. Advanced
project management skills. Proven experience in leading projects/initiatives
across a large and diverse organization.
- Proven skill to select, develop and implement a
variety of direct and indirect strategies to influence desired outcomes.
Ability to consistently demonstrate and encourage a commitment to quality,
customer-centeredness, productivity and continuous improvement.
- Advanced analytical and problem-solving skills.
Sound strategic thinking and consulting skills in guiding the department toward
workable strategies and solutions.
- Proficient knowledge and experience of common
computer application programs. Programs including Word, PowerPoint, Excel, and
other presentation software.
- Demonstrated ability to coach, facilitate and
influence people at all levels. Strong ability to build and maintain
relationships with a broad range of staff and members of the community.
- Exceptional communication skills, both written
and verbal. Ability to clearly and concisely communicate ideas, thoughts,
complex problems and position statements. Experience making well-organized, clear,
informative, and persuasive presentations, both in one-on-one situations and in
- Proven ability to respond well to rapid
questioning on difficult or sensitive issues. Strong portfolio of interpersonal
skills: ability to interact with tact and diplomacy with individuals from a
variety of backgrounds and organizational levels, ability to constructively
handle complaints, ability to be flexible, to work collaboratively and to
listen well and engender trust.
- Strong interpersonal, leadership, and
supervisory skills, with a proven record of working collaboratively while
achieving outcomes. Ability to function effectively in a diverse,
ever-changing, and unpredictable environment. Ability to maintain
confidentiality in sensitive situations. Ability to use tact, diplomacy and
discretion with emphasis on flexibility and professionalism.
- Strong experience managing and motivating teams
and others; developing and maintaining a respectful and inclusive community.
Ability to maintain good morale and maintain productivity. Demonstrated
knowledge of team dynamics and ability to work in a team setting.
MPH, MHA, MBA, JD or other relevant advanced degree is
POC: Danielle Scaglione, Talent Acquisition Specialist, email@example.com